The Events Management Coordinator will support the Communications Department in planning for the pinnacle ICE Gathering which will take place as a hybrid in-person, and virtual event on June 1 &2, 2022 in Ottawa, Ontario.
We are an equity employer and encourage all interested people to apply. However, First Nations, Inuit or Métis candidates will be given priority, please self-identify. Travel within Canada and internationally may be required. Compensation commensurate with experience.
- Working with the Communications Coordinator to create and manage custom branding and a communications schedule for the ICE Gathering & Power Hours;
- Developing event and session feedback surveys;
- Lead on developing the programs agendas with the Associate ED;
- Creating and managing ICE staff schedules for the ICE Gathering week of events to ensure a balance of work hours and breaks are allotted;
- Drafting letters and special invitations to attend the ICE Gathering;
- Work collaboratively with ICE Gathering partners to ensure that we are maximizing on our partnership commitments;
- Creating travel itineraries and schedules for the ICE Board of Directors and Advisory Council members;
- Hosting check-in sessions with participants, making introductions to ICE, soliciting participation of Indigenous participants
- Ensure that the session objectives are met, that participants have a seamless experience and want to return year over year;
- Monitor the budget for the Gathering, ensure that costs are kept to a minimum;
- Other duties as required.
Education, Experience & Skills
- Possesses excellent communication skills, both written and verbal;
- Well-organized, proactive, and detail-oriented;
- Self-motivated and driven to produce quality results;
- Ability to work as part of a team in a dynamic fast-paced environment;
- Experience as an event or logistics planner or organizer would be an asset;
- Comfortable liaising with different stakeholders, including individuals in senior positions in communities or organizations;
- Strong interest in community building and inspiring interest in clean energy;
- Previous experience working with First Nation, Métis, and Inuit communities would be an asset;
- Comfortable coordinating multiple moving projects;
- The ability to speak a second language is an asset;
- Desire to build or improve leadership and teamwork skills.
- Ability to work with a team;
- Good interpersonal skills;
- Ability to take directions and work independently;
- Effective critical/analytical thinking, and problem-solving skills;
- Ability to apply sound judgment and make decisions within the area, often on short notice; and
- Ability to adapt and adjust to changes;