Events Management Coordinator

Position Summary

The Events Management Coordinator will support the Communications Department in planning for the pinnacle ICE Gathering which will take place as a hybrid in-person, and virtual event on June 1 &2, 2022 in Ottawa, Ontario.  

We are an equity employer and encourage all interested people to apply. However, First Nations, Inuit or Métis candidates will be given priority, please self-identify. Travel within Canada and internationally may be required. Compensation commensurate with experience.


  • Working with the Communications Coordinator to create and manage custom branding and a communications schedule for the ICE Gathering & Power Hours;   
  • Developing event and session feedback surveys;   
  • Lead on developing the programs agendas with the Associate ED;   
  • Creating and managing ICE staff schedules for the ICE Gathering week of events to ensure a balance of work hours and breaks are allotted;   
  • Drafting letters and special invitations to attend the ICE Gathering;    
  • Work collaboratively with ICE Gathering partners to ensure that we are maximizing on our partnership commitments;   
  • Creating travel itineraries and schedules for the ICE Board of Directors and Advisory Council members;   
  • Hosting check-in sessions with participants, making introductions to ICE, soliciting participation of Indigenous participants   
  • Ensure that the session objectives are met, that participants have a seamless experience and want to return year over year;   
  • Monitor the budget for the Gathering, ensure that costs are kept to a minimum;   
  • Other duties as required. 

            Education, Experience & Skills

            • Possesses excellent communication skills, both written and verbal;    
            • Well-organized, proactive, and detail-oriented;   
            • Self-motivated and driven to produce quality results;    
            • Ability to work as part of a team in a dynamic fast-paced environment;    
            • Experience as an event or logistics planner or organizer would be an asset;   
            • Comfortable liaising with different stakeholders, including individuals in senior positions in communities or organizations;    
            • Strong interest in community building and inspiring interest in clean energy;    
            • Previous experience working with First Nation, Métis, and Inuit communities would be an asset;    
            • Comfortable coordinating multiple moving projects;   
            • The ability to speak a second language is an asset;   
            • Desire to build or improve leadership and teamwork skills. 


                • Ability to work with a team;   
                • Good interpersonal skills;   
                • Ability to take directions and work independently;   
                • Effective critical/analytical thinking, and problem-solving skills;   
                • Ability to apply sound judgment and make decisions within the area, often on short notice; and   
                • Ability to adapt and adjust to changes;   



                    Status: Full-time 

                    Location: Remote 

                    Applications Deadline: March 2, 2022

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